Tajikistan: Qairokkum Hydropower Rehabilitation Project - FIDIC Engineer

Description

Procurement ref:

71175 / QHPP CS 01

Country:

Tajikistan

Business sector:

Power and energy

Project number:

TCRS 462

Funding source:

EBRD Shareholders" Special Fund

Contract type:

Consultancy Services

Notice type:

Invitation for expressions of interest (CSU)

Issue date:

23 Oct 2017

Closing date:

20 Nov 2017 at 15:00 Dushanbe

Executing Agency (Client):

OSHC Barqi Tojik

The Client Contact Person:

Habibov Ubaidullo

Head of PRG “Energy Loss Reduction”

OSHC Barqi Tojik

64, I.Somoni Tojik

Dushanbe 734026

Tajikistan

Email: elrpbt@gmail.com

The EBRD Contact Person:

Olesya Kerridge

European Bank for Reconstruction and Development

One Exchange Square

London EC2A 2JN

Tel: + 44 20 7338 6895

E-mail: kerridgo@ebrd.com

Project Description:

Open Stock Holding Company "Barki Tojik" (the “Client”) is a vertically structured company engaged in the production, transmission and distribution of electricity in the Republic of Tajikistan, 100% of the shares of which is wholly owned by the Government of the Republic of Tajikistan. The Client has requested the European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) to provide technical assistance for the rehabilitation of the hydro-mechanical and electro-mechanical equipment of the Qairokkum Hydropower Plant (“Qairokkum HPP”) to increase dam safety and resilience to climate change, and improve the quality and quantity of electricity supply (the “Project”).

Qairokkum HPP was commissioned in 1956-57 years and is located on the Syr-Darya River in northern Tajikistan. The Qairokkum HPP has six turbines with total capacity of 126MW and generates on average 700GWh per year. The reservoir is used for seasonal regulation of the water in Syr-Darya for irrigation needs as well as for generation of electricity. Qairokkum plant is the only electricity generating facility in northern Tajikistan, but its current capacity is insufficient to meet electricity needs in northern Tajikistan, especially during winter. The service life of most of the electrical and mechanical equipment of the Qairokkum HPP has come to an end, and substantial rehabilitation is required, including replacement of all turbines. Despite the fact that the hydropower plant has been operating for 60 years, it is in very good condition and still produces electricity at full capacity. However, the probability of a serious failure of the main equipment due to physical deterioration increases year after year, so full rehabilitation is required

Based on an independently produced feasibility study, the Client has opted for the replacement of Qairokkum HPP’s six turbines with new ones with an increased total capacity of 170 MW. According to the procurement plan, under the Project, one contract (the “Contract”) will be concluded with a contractor (the “Contractor”) on a “turnkey basis”, which will include the design, manufacture, supply and installation of equipment, construction works, testing and commissioning of equipment related to the rehabilitation of the Qairokkum HPP. The budget for the Project is USD 200 million. For the implementation of the Contract, the FIDIC Contract for the design / construction of the HPP - Yellow Book (FIDIC Yellow Book Contract) (first edition of 1999) will be used. It is expected that the Contract will be signed in early 2018.

Assignment Description:

The Client now intends to retain a consulting company (the “Consultant”) to act as engineer and carry out its duties as prescribed by the FIDIC (International Federation of Civil Engineers) Conditions of Contract for Plant and Design-Build (First edition 1999), the laws prevailing in the Republic of Tajikistan, as well as duties and tasks stipulated in the consultancy contract which the Consultant will sign with the Client (the “Assignment).

The expected outcome of the Assignment is as follows:

The selected Consultant is expected to provide the following services:

(1) Pre-construction activities, to include, inter alia, review, revision and approval of the design and installation documentation prepared by the Contractor and ensuring its compliance with the Client’s requirements, FIDIC standards and local legislation; approval and monitoring of action plans;

(2) Administration of the Contract to include, inter alia, problem resolution, record keeping, financial management, daily monitoring of works completed by the Contractor, monthly progress reports, etc;

(3) Supervision of works, inspection, testing and commissioning of equipment to ensure compliance with specifications, applicable laws and standards;

(4) Monitoring of the progress of the works using an internationally recognised software;

(5) Technical assistance during the works execution, to include, inter alia, review of any modifications proposed by the Contractor in terms of cost and time schedule implications;

(6) Reporting to include, inter alia, an inception report, monthly progress reports, annual report, completion report, interim and final defects notification reports, test certificates, various special reports to address specific project requirements.

The Consultant must be in possession of all necessary licences. Please note that while a joint venture member’s licence is acceptable, sub-consultant’s licences are NOT acceptable.

At the proposal stage, a consultant who is not currently in possession of the necessary licences shall provide a statement confirming that all necessary licences will be obtained prior to the award of the Consultancy Contract.

Status of Selection Process: Interested firms or groups of firms are hereby invited to submit expressions of interest.

Assignment Start Date and Duration: The Assignment is expected to start in February 2018 and has an estimated overall duration of 97 months (to include a 73-month construction period and a 24-month defects notification period).

Cost Estimate for the Assignment: USD 1,400,000 (exclusive of VAT). Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Client the Assignment may be extended beyond the current scope.

Funding Source: Shareholders’ Special Fund

Eligibility: No eligibility restrictions apply

Consultant Profile: Corporate services are required. The Consultant will be a multidisciplinary international firm or a group of firms able to demonstrate previous project experience related to:

1. Engineering supervision of similar HPP projects;

2. Working in similar climatic conditions; and

3. Working with international financial institutions.

The Consultant’s expert team is expected to include key experts as follows:

a .Key Expert No 1: Engineer – Supervision Coordinator/Team Leader with a degree in engineering/construction and preferably 15 years or more of previous international professional experience in construction of buildings and structures, review/revision of design documents construction supervision and contract management. Good knowledge of FIDIC is a must. He/she shall demonstrate that he/she has occupied similar posts as FIDIC engineer in at least two HPP projects of a comparable scale.

b. Key Expert No 2: Quality Assurance/Quality Control Engineer with a degree in construction engineering and preferably 10 years or more of previous professional experience in civil engineering, quality management of civil works, in particular in energy and infrastructure projects. He/she shall demonstrate that he/she has occupied similar positions in at least two similar projects, by making reference to quality-oriented tasks in its biographical data and by citing the reports produced in that respect. The person proposed shall demonstrate a strong background in works and materials testing. He/she shall have international experience with FIDIC contracts or similar.

c. Key Expert No 3: Expert on Complaints/Claims with a degree in engineering/economics/law and preferably ten (10) years or more of professional experience in the field of contract administration and complaints management. He/she must demonstrate that he/she has experience in similar positions in projects of a similar scale in the area of contract issues, claims and orders for additional work. International experience and knowledge of the terms of the IFIC contract (FIDIC) is a must. (Under a “similar project” the Client understands a project involving a hydropower plant with installed power of > 100 MW).

d. Key Engineering Experts No 4: Civil Engineer, Mechanical Engineer, Hydro-Mechanical Engineer, Electrical Engineer, all educated to a degree level in their respective fields and able to demonstrate preferably ten (10) years or more of project-related experience in design, construction, supervision of erection, pre-commissioning, commissioning and taking-over of equipment in hydropower projects.

Non-key experts are expected to include the following: Geotechnical Engineer, Hydro Structure Engineer – Hydraulics, Quantity Surveyor, Environmental and Social Specialist, Protection, Control and Monitoring System s Engineer, Health and Safety Engineer

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be shortlisted, the information submitted should include the following:

1. Company/group of firms’ profile, organisation and staffing (max. 2-4 pages).

2. Details of previous project experience or similar assignments particularly undertaken in the previous five years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration) , main activities, objectives.

3. Signed CVs of key experts who could carry out the Assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous five years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives.

4. Completed Consultant Declaration Form and Contact Sheet, the template for which is available from the following web-link:

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 25 pages (excluding CVs Consultant Declaration and Contact Sheet).

The complete expression of interest (including CVs, Consultant Declaration and Contact Sheet) has to include one (1) original and one (1) copy of the expression of interest in English and five (5) copies in Russian, plus one soft copy in English and Russian, should be submitted to the Client in an envelope marked “EXPRESSION OF INTEREST for Tajikistan: Qairokkum Hydropower Rehabilitation Project - FIDIC Engineer, TCS 71175 / QHPP CS 01", to reach Client not later than the Closing Date above. One additional copy shall reach the Bank’s contact person by email by the same due date. The expression of interest shall be one file (pdf). Only if any limitation on the permissible file size is exceeded, the Consultant may split the expression of interest into further files.

Important Notes:

1. Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit technical and financial proposals. Consultant selection and contracting will be subject to availability of funding.

2. The shortlist criteria are as follows:

(a) Firm’s previous project experience in engineering supervision of similar HPP projects and working with IFIs (20%);

(b) Firm’s previous project experience in Tajikistan and/or Central Asia (20%);

(c) CVs of Key Experts No 1-4 (40%);

(d) CVs of non-Key Experts (20%).